Know what belongs in the plan.

A clear agreement starts with a clear list of inclusions. These are sample arrangements, rather than live offers.

Sample arrangements

Compare the scope.

Illustrative hire scopes — all details require operator confirmation
Item	Gathering hire	Celebration hire
Space	One agreed room	Agreed ceremony and reception rooms
Setup period	Written time window	Written setup and changeover windows
Furniture	Inventory to confirm	Inventory and layout to confirm
Outdoor use	By arrangement	By arrangement, with weather plan
Catering & drinks	Separate agreement	Separate agreement
Accommodation	Not included	Not included
Price & tax	Written quotation required	Written quotation required

Questions worth asking

Which exact rooms, periods and guest layouts does the quote cover? Are outdoor areas shared, and what happens if access is needed early?

Who supplies catering, drinks, equipment and staff? Check any corkage, cleaning, supplier or overtime charges before comparing totals.

Review payment stages, cancellation, postponement and changes in guest numbers. Ask which arrangements must be separately approved.

Come and see

Ask about the spaces and arrange a viewing before making a decision.